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Welcome to our Newsletter

 

 How Do I Organize My Files?

Learning how to organize your files on your computer is an important task that every computer user should be doing. When you first get your computer it is beautifully clean and tidy and runs like a well oiled machine. After a while, however, it becomes a bit more sluggish each and every day. Then you start to see errors and finally the computer crashes into a screaming heap.   Click Here

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Feature Article

 

 Organize Your Files

Saving all the usual files, no matter how big or small, all add up and contribute to clogging up your computer. Photos, music, documents, programs, downloads, and more. The best way to tackle this problem is to is to organize your folders and then organize your files within those folders.

You need to learn how to manage files on your computer, get into a routine, and then stick to it! Here are some tips on how to organize your files on your computer.

Benefits you will see when you organize your files

  • When you organize your files it keeps your computer performing at its highest standard.
  • Makes it easier to find a particular file. You won’t need to search through all the clutter to find what you want.
  • If you organize your files regularly it will encourage you to backup your files somewhere else therefore preventing data loss.

Some rules on how to organize your files

Installed programs

Every program you install should go into C:/Program Files if C: is your main drive. Sometimes people accidentally install software directly into C: drive which scatters files all over the place. Hopefully the program you install will automatically go to C:/Program Files/The Programs Name.

Personal Files

You should save all your personal files into My Documents. Set up your own document management system for this folder. All files are arranged into folders according to their file type.

Here are some examples of folders you could use in My Documents. Some files such as My Music and My Pictures are created by Windows for you.

  • Word documents
  • Files from work
  • My Webs
  • Downloads
  • My Music
  • My Pictures
  • Saved Emails

You can create folders and name them anything you like.

Organizing files for Windows Vista and Windows 7

On a Windows Vista and Windows 7 computer your personal files are stored under your username. Therefore if you want to access your documents, pictures, or music files, you can go to the start menu and press on your username.

Windows 7 stores folders in the same way, however it has a new feature called libraries which will find all similar file types and bring them together.

Some tips on how to organize your files

  • Make subfolders within your folders. Learning to organize your folders will help you organize your files.
  • Set up your own filing system that makes sense to you or follow my tips, but stick to it.
  • Always save files in the correct location. Don’t be lazy. It should not be hard if you organize your folders correctly.
  • Name all of your files properly.
  • Backup your files often, so they can be cleared from the computer.

The most common computer files that create clutter

Music files

Music files have shrunk in size over the years, however they add up and you lose track of how many you have stored on your computer. You should regularly remove excess mp3′s on to discs to keep your computer clear of clutter. A DVD disk will hold around 800 mp3′s. You should store your music in C:/My documents/My Music/Artist Name/Album Name. I have found this is the easiest way to find what you want and when you backup you only have to copy the MY MUSIC folder.

Downloads People often download software or files that they never even use. With all the freeware and shareware out there, it doesn’t cost anything to download almost anything you like. You should create a folder in your Documents called Downloads. Each item or program downloaded also goes into an individual folder. For Example if downloading a DVD Shrink the path would be C:/My Documents/Downloads/DVD Shrink.

Picture files

People send you pictures in emails, you get them off your camera, and sometimes you get them off the internet. They can come from anywhere and they add up quick. Everyone loves to share pictures. Just make sure you get them and store them in the same place re-naming them so you can recognize them later. Within My Pictures folder located in My Documents here are some sub folders you could have:

  • Kids Photos
  • Screen shots
  • GIF animations
  • Funny pics
  • Xmas holiday
  • Mum’s 70th Birthday
  • Ebay listing pics


Naming your files and folders correctly

Name your files and folders with meaningful and recognizable names. For example when you rip one of your music cd’s to your computer it just names the songs track1, track 2, and so on. By the time you put the whole collection on the computer it turns into a real mess. You should store your music in C:/My Documents/My Music/Artist Name/Album Name. And all files should be named correctly so it is easy to find. Naming your files also allows you to search for it with Windows search. If you don’t know what you are looking for, how will you find it?

Naming a file correctly is very important. Even if it is just a simple word document and you have given it a generic name such as “untitled39494”, how do you think you are going to find it? Wouldn’t it be better if it was called “John Smith resume 2011”? Doing the job right in the first place is going to help you organize your computer files and easily find anything you need.


 

 

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