Organize Your Files
Saving all the usual files, no matter how big or small,
all add up and contribute to clogging up your computer.
Photos, music, documents, programs, downloads, and more.
The best way to tackle this problem is to is to organize
your folders and then organize your files within those
You need to learn how to manage files on your
computer, get into a routine, and then stick to it! Here
are some tips on how to organize your files on your
Benefits you will see when you
organize your files
- When you organize your files it keeps your
computer performing at its highest standard.
- Makes it easier to find a particular file. You
won’t need to search through all the clutter to find
what you want.
- If you organize your files regularly it will
encourage you to backup your files somewhere else
therefore preventing data loss.
Some rules on how to organize your
Every program you install should go into C:/Program
Files if C: is your main drive. Sometimes people
accidentally install software directly into C: drive
which scatters files all over the place. Hopefully the
program you install will automatically go to C:/Program
Files/The Programs Name.
You should save all your personal files into My
Documents. Set up your own document management system
for this folder. All files are arranged into folders
according to their file type.
Here are some examples of folders you could use in My
Documents. Some files such as My Music and My Pictures
are created by Windows for you.
- Word documents
- Files from work
- My Webs
- My Music
- My Pictures
- Saved Emails
You can create folders and name them anything you
Organizing files for Windows Vista
and Windows 7
On a Windows Vista and Windows 7 computer your
personal files are stored under your username. Therefore
if you want to access your documents, pictures, or music
files, you can go to the start menu and press on your
Windows 7 stores folders in the same way, however it
has a new feature called libraries which will find all
similar file types and bring them together.
Some tips on how to organize your
- Make subfolders within your folders. Learning to
organize your folders will help you organize your
- Set up your own filing system that makes sense
to you or follow my tips, but stick to it.
- Always save files in the correct location. Don’t
be lazy. It should not be hard if you organize your
- Name all of your files properly.
- Backup your files often, so they can be cleared
from the computer.
The most common computer files that
Music files have shrunk in size over the years,
however they add up and you lose track of how many you
have stored on your computer. You should regularly
remove excess mp3′s on to discs to keep your computer
clear of clutter. A DVD disk will hold around 800 mp3′s.
You should store your music in C:/My documents/My
Music/Artist Name/Album Name. I have found this is the
easiest way to find what you want and when you backup
you only have to copy the MY MUSIC folder.
Downloads People often download software or files
that they never even use. With all the freeware and
shareware out there, it doesn’t cost anything to
download almost anything you like. You should create a
folder in your Documents called Downloads. Each item or
program downloaded also goes into an individual folder.
For Example if downloading a DVD Shrink the path would
be C:/My Documents/Downloads/DVD Shrink.
People send you pictures in emails, you get them off
your camera, and sometimes you get them off the
internet. They can come from anywhere and they add up
quick. Everyone loves to share pictures. Just make sure
you get them and store them in the same place re-naming
them so you can recognize them later. Within My Pictures
folder located in My Documents here are some sub folders
you could have:
- Kids Photos
- Screen shots
- GIF animations
- Funny pics
- Xmas holiday
- Mum’s 70th Birthday
- Ebay listing pics
Naming your files and folders correctly
Name your files and folders with meaningful and
recognizable names. For example when you rip one of your
music cd’s to your computer it just names the songs
track1, track 2, and so on. By the time you put the
whole collection on the computer it turns into a real
mess. You should store your music in C:/My Documents/My
Music/Artist Name/Album Name. And all files should be
named correctly so it is easy to find. Naming your files
also allows you to search for it with Windows search. If
you don’t know what you are looking for, how will you
Naming a file correctly is very important. Even if it
is just a simple word document and you have given it a
generic name such as “untitled39494”, how do you think
you are going to find it? Wouldn’t it be better if it
was called “John Smith resume 2011”? Doing the job right
in the first place is going to help you organize your
computer files and easily find anything you need.